Short Term program cancellation
For cancellation from a University of Minnesota faculty led program, students must cancel through the online Education Abroad (EA) system. The cancellation date for purposes of financial obligation and refunds is the date of cancellation through the EA system, not the date of notification to the faculty leader in person or via e-mail. Once a student cancels in the EA system, a standard cancellation e-mail is sent out. The Learning Abroad Center will work with faculty leaders and on-site support to determine non-recoverable costs.
Participants who wish to cancel must provide official notification by email. Include the reasons for cancellation from the program. Participants, not their home institution and/or power of attorney, are responsible for notification. Notification must come from the student’s official University of Minnesota email account.
Notification should be sent to:firstname.lastname@example.org
Subject: (Program name) Cancellation
Cancellation is effective as of the date the email was sent. However, Morris program participants will continue to accrue non-recoverable costs based on the chart below until official notification is received. Students participating in non-Morris programs are responsible for notifying their program provider AND the Academic Center for Enrichment of their cancellation and they are responsible for any fees that the program assesses for cancellations.
Participants are responsible for all program fees until notification is received by the Academic Center for Enrichment. Institutions paying on behalf of the participants are responsible for all program fees until official notice of cancellation is received by the Academic Center for Enrichment. It is the student’s responsibility to also notify the institution paying their program fees of their cancellation from the program.
The application fee and confirmation deposit for all programs (sponsored, cosponsored, and exchanges) are non-refundable, as are the administrative fees for outside programs. Students are responsible for the cancellation/refund policy of the host program if their cancellation policy exceeds that of the Academic Center for Enrichment.
The Academic Center for Enrichment reserves space on the program for the participant upon receipt of the non-refundable confirmation deposit. At this point, the Academic Center for Enrichment incurs certain non-refundable costs. Therefore, any participant who cancels at any time after the confirmation deposit has been received will be responsible for the program sponsor’s deposit (if waived at the time of application) in addition to the following, upon cancellation from the program:
|Cancellation Period||Amount Due|
|60 days or more||$400—up to the full program fee (based on non-recoverable costs)|
|45–59 days||$600—up to the full program fee (based on non-recoverable costs)|
|30–44 days||$1,000—up to the full program fee (based on non-recoverable costs)|
|15–29 days||$1,500—up to the full program fee (based on non-recoverable costs)|
|14 days or less before start date of program||$3,000—up to the full program fee (based on non-recoverable costs)|
|Begin date of program||Full program fee|
The Academic Center for Enrichment consults with the program sponsor for non-recoverable costs.
Participants who defer to another term rather than cancel from a program within 60 days of the start of the program remain responsible for the cancellation policy based on the deferred date. Students cannot defer to another term to avoid cancellation fees.
Academic Year, Calendar, and Multiple Term Participants
Participants canceling from their commitment at the end of the first term are responsible for the published program fee for that term (e.g., an academic year program would be equivalent to fall semester fee. If invoiced half of the academic year fee, a balance may be owed if the fall semester fee was higher than half of the academic year fee). Participants may be responsible for any non-recoverable costs attributed to the second semester portion of the program fee (these fees can be substantial and may include room and board, tuition, etc.). Additionally, any participant enrolling in more than one term abroad (e.g., May session, summer session, etc.) may be liable for the full program costs of all terms abroad, depending on the non-recoverable costs and specific refund policies for that program.
Appeal for Refund
Students have the option to appeal the Cancellation Policy when cancelling for extenuating circumstances. The Appeal for Refund Process details the process.
The information contained in this Cancellation Policy supersedes any verbal or other written information that anyone may receive regarding this policy. This policy is subject to any applicable refund policies of non-University of Minnesota host institutions.