Fall 2007 Meeting October 24, 2007 1:30 p.m. Alumni Room The Fall USA Staff Meeting is scheduled for Wednesday, October 24, at 1:30 p.m. in the Alumni Room of the Student Center. Refreshments will be served. A drawing for 5 UMM Homecoming Hoodies will take place at the end of the official meeting along with the distribution of Staff Day Gifts. I have included the Agenda below. Of note on the agenda: 1) Guest Speaker--Eagan Heath, the President of the Morris Campus Student Association and; 2) a discussion of "shared governance" and USA's service on committees in light of the Proposed Revision to UMM's Constitution. Here are locations of UMM's current Constitution and the Draft of the Revision to the Constitution: http://www.mrs.umn.edu/committees/constitution/FinalDraft.pdf http://www.morris.umn.edu/committees/assembly/const.shtml Agenda for Fall 2007 USA Meeting October 24, 2007 - Alumni Room 1. Minutes of March 22, 2007 meeting (attached to this email) 2. Treasurer's Report - Ginger Nohl 3. Introduction of New Members - Mary Zosel 4. Guest Speaker, Eagan Heath, President of MCSA 5. Nominating Committee Update - Jane Kill 6. Shared Governance Discussion 7. Old Business Catalog Listing - Karen Cusey Civil Service Vacation Payout Update 8. Drawing for 5 Homecoming Hoodies 9. Staff Day Gift Distribution Carol McCannon, Chair -------------------- USA Minutes Thursday, March 22, 2007 Community Services First Floor Common Room The meeting was called to order by Chair, Rebecca Webb, at 10:00 a.m. with 24 members present. The minutes from the fall meeting were unanimously approved as presented. The Treasurer's report was unanimously approved as presented with $377.21 in our checking account, $417.74 in savings, and a $2,500 CD. Mary Zosel announced new members. New hires included Jerry Danelke (bldgs and grunds), Phil Hengemuhle (bldgs and grounds), Jonathan Anderson (maintenance carpenter), Mike Kopel (assistant gardener). Temporary positions include Joan Spaeth in Continuing Education, Renee Kloos, Post Office, and Tricia Arndt, Post Office. Rebecca Webb inquired if temporary employees are considered CS or BU and are eligible for committee work, and if we need to consider revising the constitution. Mary Zosel reported that we have included temporary workers with appreciation gifts. Rebecca Webb also noted that computing services has allowed vacation buy out activities for their employees in the past, but this year the request was denied. She followed up on this with Sarah Mattson, and Sarah reports that the sitution can change from month to month depending on budgets, etc. Rebecca requested a uniform policy. The 2007 USA Scholarship recipient was announced by Alisande Allaben. This year it will be presented to Mitch Grussing at a latter date. The 2007008 elections were held. Results may be seen on the web site. Shirley Miller inquired about the wording on the nomination forms re: "interested and willing" vs. "first choice/second choice" and the nominating committee will discuss the terminology prior to next year's elections. Discussion turned to campus listserves. David Loewe has questioned who should be on various lists, how those decisions are made, what sort of policy development we have regarding membership. A committee of Clare Strand, Rebecca Webb, Lynn Schultz was formed to discuss this and to lessen the confusion that exists presently about the lists and their purpose. A lengthy "constitution revision update issue conversation" was led by Rebecca Webb. She repeated the history of the revision process. The plan was to show the entire campus the product by April 16, then it would be taken to the final assembly meeting on May 3 as an information item, to vote for action next fall. It is felt that this document does not empower staff (eliminates directors such as Roger Boleman), USA terminology was denied and CS/BU words continue. Rebecca asks that all USA members state their opinions and concerns when the document goes public. Rebecca Webb commented on the Program Review update from the last Assembly remarks which were that administrative departments will not be affected, but rather academic disciplines with declining enrollments. Karen Cusey reported on the staff listings in the catalog committee and presented three scenarios as were submitted to the USAEC on February 14. By vote scenario #3 was accepted and will be sent via memo to Chancellor Johnson. The drawing was held for the Recognition Dinner gift certificates, and Mary Zosel announced that HR now has new vacation slips that we should be using, and that they should be submitted before you go on your vacation. We adjourned at 11:30 a.m. Submitted by Maggie Larson, Secretary