May 10, 2006

 

 

 

UMM Constitution Revision Committee

Meeting # 7: May 1, 2006

 

Present: M.E. Bezanson (Chair), R. Heyman, M. Korth, T. McRoberts (secretary), J. Ratliff-Crain, K. Strissel, G. Thorson, R. Wareham, R. Webb

 

  1. Agenda for this meeting:
    1. Review of committees in the constitution
    2. Need for modifications of bylaws/constitution
    3. report to Assembly on status of committee

 

  1. Committees‹various kinds

·      Committees [Assembly/non-Assembly‹administrative committees]

·      All committees in constitution and by-laws are Assembly committees (in the sense that they are committees of the Campus Assembly), but there are other committees appointed by Chancellor or others.

·      How are new committees to be created? (not clear)

·      It was suggested that all committees be delineated in the by-laws and none be listed in the constitution.

·      Should there be distinction between assembly and adjunct committees?

·      Some strong opinions about the need for differentiated committee stature. The ³big five² are Curriculum, Scholastic, Campus Resources and Planning, Student Services and (most recent) Assessment of Student Learning. They are broadly representative of the campus community, have on-going work each and every year and have broad policy oversight. Adjunct committees are more focused in charge and membership is smaller.

·      There are other committees in the Assembly, such as the Consultative and Executive committees, which are elected. The same is true of the Faculty Affairs Committee.

·      The Chancellor is empowered to establish ad hoc committees and Task Forces that advise him or her.

·      Who votes on committees? It varies from committee to committee. Administrators are usually ex-officio.

 

 

Article IX is superfluous and should be deleted. (See Article III, Section 7B.)

 

There is need to clarify committee jurisdiction:

·      appointing authority

·      membership

·      powers

 

How do we change the constitution? Not clear how it can be changed. Vote of membership is needed for changes to constitution. This raised a question about how membership is determined and quorum requirements.

 

There was then discussion about participation in the Assembly‹could there be temporary approval to opt in or out of the Assembly and committees (over a semester or so). In short, how do we more fully engage the campus community in the Assembly and its committees, and what are the consequences of non-participation?

 

Members felt that participation in Assembly would improve if there was more consideration given to timing of meetings.

 

Statement for the Assembly to contain these elements:

·      committee has done a detailed review of the constitution and bylaws

·      committee has identified areas in need of revision in constitution

·      over the coming year, the committee will share drafts of its plans for the constitution by the web, and perhaps through public meetings

·      the committee is committed to retaining UMM¹s long standing commitment to broad participation and shared governance.