University of Minnesota, Morris
Campus Resources and Planning Committee Minutes

February 22, 2001

Members Present:         Margaret  Kuchenreuther, Ferolyn Angell, Mary Elizabeth Bezanson, Bryan Herrmann, LeAnn Dean, Lowell Rasmussen, Ken Crandall,
                                                 Jim VanAlstine, Annie Olson, Maddy Maxeiner, Prince Amattoe

Absent:                               Norrine Ostrowski, Joe Timmerman, Pam Gades, Andre Chouravong
Guest:                                  Maggie Dylla

(In these minutes:  discussion about graduation ceremony)

Minutes from 2/1/00 were discussed.  Minutes will be changed to read "Bezanson expressed concern about lack of faculty hired in Women's Studies compared to other disciplines.  Some disciplines may have additional resource needs and she suggests CRPC take up this issue.  She also added that changes in the State Mandate for licensure of teachers, will have an effect on several areas and this may be a resource topic before the end of the year."  Motion to amend minutes as revised, second by Angell.

Minutes from 2/8/01 approved on motion by Herrmann, second by Bezanson.

Kuchenreuther began the meeting by stating that concerns have raising with respect to visibility and recruitment especially at events that attract large numbers of people.  Herrmann noted an example of his grandmother receiving and proudly wearing a pin she received at a commencement ceremony.  He believes UMM could do a better job recruiting younger siblings at this event.  Herrmann also suggested a big welcome ceremony similar to what is done during orientation.

Dylla distributed a handout with commencement ideas/thoughts.  She noted this year, postcards will be sent to all parents of graduates outlining the events of the day as well as the Awards Ceremony the evening before.   What can we do to make Commencement day more special at UMM?   What if we moved the commencement hour ahead to 2:00 p.m. in the afternoon?  Several students have expressed a desire for an earlier hour.  If commencement was moved to 2:00, it would impact the Honors Recital that has typically been at 1:00 the day of commencement.  What if the recital was moved to the previous day at a late afternoon hour just before the Honors and Awards Ceremony in the Recital Hall?  With careful planning and attention to detail and collaboration with the music department we might be able to host one gala reception for the late afternoon honors recital attendees as well as the parents and friends just arriving for the Honors and Awards Ceremony that begins at 7:00 p.m.  If the commencement hour was moved to 2:00, it will impact the individual division receptions held prior to commencement--most recently those receptions have been held around 1:30 or so.  What if the Chancellor hosted one major, nice reception prior to commencement (would save all the divisions money and wouldn't really cost the Chancellor any more).  Some of the divisions take photos, but with some planning and collaboration, we could get this accomplished in such a way to make everyone happy.  If we need to make something available following commencement, we could offer something simple.

Dylla noted the ceremony is very expensive and this year they have eliminated the leather bound folders and will be handing out scrolls instead.  VanAlstine believes we should continue to hand out the folders as a nice send off to our graduates.  He is not in favor of having a joint reception.  The Science & Math Division started this and it has worked out very well for them.  Perhaps a breakfast or brunch could be offered to kick off the event.

Several committee members had many suggestions/comments:
- make it a two day event instead of one
- the graduation ceremony should be fun
- jazz combo could provide music after ceremony
- food needs to be better, perhaps coordination of food
- more thematic and interesting in terms in terms of a visual look
- designed spaces on the mall where students/parents could look for faculty

Kuchenreuther thanked Dylla for attending and listening to the committee's concerns and suggestions.

Meeting adjourned at 9:55 a.m.

After several members had left, Dylla pointed out the full time position she currently holds never existed and she was organizing special events on 1/4  time.

Submitted by Carrie Grussing