University of Minnesota, Morris
Campus Resources and Planning Committee Minutes

April 19, 2001


Present: Margaret Kuchenreuther, Mary Elizabeth Bezanson, Annie Olson, Ken Crandall, LeAnn Dean, Jim VanAlstine, Prince Amattoe,
               Lowell Rasmussen,Ferolyn Angell, Bryan Herrmann, Pam Gades

Absent: Maddy Maxeiner, Norrine Ostrowski, Andre Chouravong, Joe Timmerman

(In these minutes: discussion of Campus Compact and continued discussion of External Relations)

Meeting called to order at 9:00 a.m. Minutes of 3/15/01 approved on motion by Bezanson, second by Amattoe. Minutes of 4/5/01 amended to included the following: Dean read verbatim from the Board of Regents Policy on Libraries and Archives. Subd.1. The Collections of the Libraries and Universities. "The resources comprising the collections of the libraries of the University consist of all books, serials, maps, manuscripts, newspapers, documents, audiovisual materials, archives, statistical and data compilations, and such other information in whatever format, including microformats and electronic formats, that are acquired for instructional and research purposes in the University. The University librarian is vested with full authority for the maintenance, development, administration, and use of University archives and of library materials on the Twin Cities campus, excluding the law library. Authority for the coordinate campus libraries is vested with the respective coordinate campus library directors." Motion by Amattoe amended to include: that UMM Archives be under the direction of the Library as stated in the Regents policy. Motion to approve amended minutes by Bezanson, second by Amattoe.

Campus Compact

Kuchenreuther asked if there were any comments on the Campus Compact document. Crandall asked if the 2000 student mark is still our goal? Herrmann said if our retention numbers increase, we would get to that goal faster. Angell believes it is extremely difficult to comment on the document. Rasmussen stated the Chancellor is given a format that he has to use and he has addressed four major areas. Absolute details will not be found in the Compact. Bezanson moved to reaffirm our support of the principles stated in the Campus Compact, second by Herrmann, approved.

External Relations

Kuchenreuther asked the committee to talk about the priorities Maxeiner raised at the last meeting  regarding increased visibility for UMM through enhanced external relations. She noted how understaffed our University Relations office is at this time. Crandall noted our Fund Development office is the smallest he has ever seen. Herrmann suggested not having staff in the University Relations office do event set-ups, allowing staff to do other things. Angell asked if Rebecca Webb has a role in set-ups and where we are at with centralized scheduling. Rasmussen noted Resource 25 would move us into web-based scheduling and added Duluth is currently using Resource 25. He suggested asking the Chancellor how this campus plans to use Resource 25. Kuchenreuther said if we had a well-trained person to do the scheduling that should free up time and perhaps have more effective use of staff time. VanAlstine added his concern is the history on this campus of simply putting people in positions whether or not they are well trained. He believes we need to hire people from the outside who have experience, particularly with fund raising and University relations.

Angell commented that there needs to be coordination among the offices involved in UMM's external relations.  Is there a flow chart depicting how work is distributed among offices such as Alumni Relations, Fund Development and University Relations?

Bezanson wished to discuss another issue.  She suggested that while the work of CRPC is certainly important, this has been a frustrating year.  We now all realize how few resources UMM truly has.  What she hadn't realized was how little planning we could do.  In order to plan, CRPC needs to develop principles that can be accepted by the campus and guide decision making.  Those principles would then help determine if funding for the Archives, for example, is of higher priority than funding for Gen Ed Web or renovation of buildings on the Mall.

Amattoe wondered if we have any means of assessing the effectiveness of our investments in visibility.  For example, do we know if any of our ads on Minnesota Public Radio are reaching our target audience?

Rasmussen replied that he believes the process of discussion in CRPC is important because the committee represents the broad range of campus groups.  Hermann agreed, adding that the committee has done a lot this year by hearing the groups that most need new resources.  We now have the pieces in place to direct strategic planning.

Crandall also expressed frustration that CRPC is frequently called upon to comment on things that need immediate decisions, leaving no time for long-range planning.

VanAlstine commented that it is not the place of CRPC to micromanage line items.  Instead, it should consider broader initiatives and resource needs, hearing the rationale for them, and any concerns about them, and then voicing its approval or disapproval.

Bezanson asserted that we are not hearing the new ideas that might help us generate resources and increased admissions.

Amattoe suggested that the internal visibility of CRPC and other Assembly committees needs to be improved; students aren't aware of what issues are being discussed.  He thinks it would be a good idea to work with the U Register to publicize committee agendas and activities.

Replying to the committee's concerns, Kuchenreuther indicated her intent to draft a report of this year's activities that makes clear recommendations for priority items on the agenda of next year's committee.  This, she hopes, will make the best use of the information CRPC was able to gather this year.

For next year's agenda, Crandall suggested that CRPC explore P&A salaries, especially those of staff who teach.  While faculty salaries are often discussed, P&A salaries are ignored, resulting in embarrassingly low salaries for some UMM staff members.  Dean added that this has been an increasing problem since faculty and P&A salary increases were decoupled several years ago.

Meeting adjourned at 10:00 A.M.