May 10, 2001
The Committee attempted to guide its work this year through use of a planning model suggested by Chancellor Sam Schuman:
1) Know what UMM's mission is. This campus is clear about its mission.
2) Identify things over which we have little control
but have great potential for a large effect on our destiny. The committee
identified the following:
ï the number of high school graduates in the state of Minnesota
ï the character of the town in which we live
ï inflating costs
ï the amount of Legislative financial support we receive
ï the pace of development of instructional technology
ï health insurance costs
3) Outline UMM's greatest strengths and weaknesses:
ï receipt of capital funding
ï creativity and energy of students, faculty and staff
ï the quality of the product we produce; student satisfaction
ï our size
ï lack of visibility
ï lack of resources, continuing need for more resources
ï competitiveness, divisiveness, lack of common priorities
ï campus seems "dead" on weekends and during the summer
ï difficult to maintain critical mass because of our size
ï campus climate for students
ï campus climate regarding diversity
4) In view of the preceding, determine three or four goals to direct the committee's work during the coming year. Who will be in charge? When should each be done? What will be the measures of success? After much discussion the committee agreed to concentrate on the following:
ï Campus climate
The Committee considered this issue in its own discussions and through a forum with MCSA. Discussions recognized that elements of campus climate could be improved but they provided no clear role for CRPC. The committee determined that this is an area in which it can have little direct influence and defers to other campus groups (e.g., Campus of Difference initiative) to continue work on the issues.
The Committee was briefed on the annual budget process by Interim Vice Chancellor for Finance Gary Strei, and on the Campus Compact process, and the progress of the annual budgetary request through the Legislature by Chancellor Schuman. Associate Vice Chancellor for Physical Plant Lowell Rasmussen provided information on UMM's capital requests for the next biennium. Following are the issues considered by CRPC:
Initiatives requiring resources (in priority order):
ï External Relations -- Maddy Maxiener, Associate Vice Chancellor for External Relations, gave the Committee an overview of UMM's status and the challenges it faces in the areas of Fund Development, University Relations and Alumni Relations. There is a clear need for an input of campus resources into this area in order to better staff and coordinate the work of the offices in this area. The goal is to increase UMM's visibility, increasing interest and involvement in the campus, and thereby improving our ability to attract high quality students and to raise funds from private sources.
ï Enrollment Management -- The Committee heard a report from Associate Vice Chancellor for Enrollment John Printz and Director of Admissions Scott Hagg. They stressed the need to increase enrollment and retention. In order to do that, UMM must increase its visibility, build the scholarship fund and improve athletic programs. Admissions needs an infusion of money for initiatives such as radio advertisement, telequalifying and telecounseling, receptions, equipment, and photography.
ï Short-term capital needs -- Campus Heritage District (includes buildings on the mall) Renovation and Renewal : Social Science renovations, Edson Hall renovation, Camden masonry renovation; other campus renovation and renewal: PE Center roof replacement, greenspace / grounds renovation; sprinkler systems for the residence halls and Food Service Building, improved access to Briggs Library, the Student Center and Camden Hall, and improved air quality in Behmler Hall, Community Services Building and the PE Center.
ï Campus technology -- The Committee heard a report by Director of Computing Services John Bowers on the status and challenges of providing state of the art computer technology to UMM.
ï UMM Archives - We accepted the recommendation of the Archives Task Force that UMM maintain its own archives. The Archives serves three principle functions: a) institutional "memory," providing materials useful for enhancing campus visibility and fund raising, b) a place for students to obtain experience collecting and studying local and/or oral history, and c) a regional historical resource accessed by members of the public. Space needs and possible sites for the Archives were discussed. The Committee affirmed the importance of the Archives as a campus and regional resource, recommending that UMM fund the "minimal profile" for the Archives, as laid out by the Archives Task Force, with movement toward the "middle-ground profile" as resources permit. In keeping with the Regents' policy on archives, the Committee further recommended that the professional staff hired to manage UMM's Archives report to the Director of Briggs Library.
ï Long-term capital needs -- HFA Phase III was often mentioned as something that should be a UMM priority. Private funds are currently being sought to pay for the planning phase.
ï GenEdWeb -- Roger McCannon briefed the Committee on the history and future of this program. GenEdWeb is being redesigned to serve primarily advanced high school students, who will be enrolled as PSEO students. CRPC expressed concern that this is an expensive program for UMM. It receives reduced tuition from PSEO students, as a result of the state-mandated reimbursement rate, and it must pay the cost of books for PSEO students. It also questioned whether GenEdWeb is a drain on faculty resources that could otherwise be devoted to undergraduates already here on campus, especially if GenEdWeb students are not subsequently attracted to become full-time UMM students as a result of their experience in the program. It also expressed concerns about the proposed budget for the next two years, which shows a potential operating deficit for the program in each year. Chancellor Schuman reassured the Committee that if UMM had to subsidize budget shortfalls more than a few thousand dollars per year, the program would be dropped.
Strategies for obtaining resources:
ï Emergency Capital Request --The Committee approved the following priorities: residence hall sprinkler and fire alarm upgrades (there will be a campus surcharge on students to fund this project but it will not cover the total cost, so the unfunded balance is included here).
ï 2001 - 2002 Capital Request - The Committee approved the following priorities: residence hall sprinkler systems, Camden Hall structural and masonry restoration, Social Science renovation, Edson Hall renovation, PE Center roof replacement.
ï Campus Compact -- The Committee approved the following priorities for the coming year: 1) increased scholarships and financial aid, 2) research funds for students and faculty, 3) additional SE&E for operating budgets, 4) an additional position in external relations aimed at increasing UMM's visibility.
ï Enrollment Management -- Enhancements in recruiting
and retention will increase the resources available to us through tuition
revenues. Tuition rates for next year are uncertain because the Governor's
budget proposed much less money for the U of M system than it requested.
Health care costs are skyrocketing and energy prices were unusually high
over the past winter; gasoline prices remain high. Together, these will
consume a large portion of any increase in funding UMM receives.
Depending upon what the Legislature approves as a funding package, tuition
may have to rise significantly simply to keep UMM at parity with the current
ï Fund Development -- Campaign Minnesota, our current capital campaign, has proceeded at a pace better than expected and is well on the way to meeting its $6 million goal. However, because a majority of these monies go towards building an endowment fund, and/or are pledges for deferred/planned giving, most are not immediately available to support current programs.
ï Grants Development -- This area was not discussed
at length but should not be forgotten as an important way to bring additional
resources to UMM.
ï Integrated Marketing of UMM -- Admissions, Fund Development, University Relations and Alumni Relations are all involved in this enterprise. They all require additional resources to improve their effectiveness. The Committee stressed the need for coordination of efforts among these offices and articulated the need to assess the effectiveness of different advertising efforts.
ï Special Events -- We heard the concern that neither Homecoming nor Commencement serve the campus community as well as they could. Homecoming lacks spirit and involvement by a large segment of the campus population. Commencement is not as welcoming to guests as it could be. If improved, both could act as a part of our recruiting efforts. Suggestions for Commencement included: better communication with families of graduating students, better coordination of events surrounding Commencement (e.g., Honors and Awards Ceremony, Honors Recital, receptions held by individual Divisions) and changes in Chancellor's post-ceremony reception. Many of these changes were in place for May 2001 Commencement. Ways to improve Homecoming should be discussed with the Director of Alumni Relations.
ï Reviewed the LaFave House Task Force report -- no action required.
ï Chose street names for UMM campus to facilitate implementation of Enhanced 911.
ï Discussed an internal search for Vice Chancellor for Student Affairs. The Committee made no formal recommendation but a majority of comments favored an external search.
ï At the request of Assistant Dean for Faculty Affairs Nancy Carpenter, the Committee reviewed the proposed reorganization of the reporting line for Media Services. It recommended administrative separation of Media Services from Briggs Library, assuming that this action results in no net increase in resource demands.
ï Curriculum Committee asked CRPC to make recommendations on the proposed establishment of Statistics and Anthropology majors. After meeting with discipline representatives, the Committee forwarded positive recommendations for both majors, assuming they require no net increases in resources.
How to accomplish long-range planning?
ï Consider a mini-retreat at the beginning of the year (possibly with Consultative Committee, the Executive Committee and the Vice Chancellors) to kick off the planning process.
ï Consider less frequent meetings but with extended meeting times.
ï Identify core issues and opportunities, and prioritize work on those (i.e., avoid distractions).
Suggestions for CRPC 20001-2002 agenda
ï Learn about national trends in funding higher education.
ï Assess progress on our current 3-year plan. Develop the next 3-year plan.
ï Examine ways to improve faculty and staff recruitment and, especially, to improve faculty retention.
ï Investigate the salary situation of P& A staff, especially those with instructional duties.
ï Brainstorm ideas to improve UMM's integrated marketing and methods to assess the effectiveness of our marketing strategies.
ï Examine ways to improve resource conservation and reduce waste on campus (e.g., stress paperless alternatives for communication, improve fleet fuel efficiency, etc.) Perhaps coordinating with MPIRG's "Green Campus" initiative.
ï Meet with incoming Vice Chancellor for Academic Affairs and Dean John Schwaller to discuss coordination of campus communication and technology services
ï Several items from the NCA Report were not addressed
this year but should be considered by CRPC: making student recruiting
a seamless process; strengthening athletics; developing a structure
for promoting interdivisional and interdisciplinary initiatives.
Margaret A. Kuchenreuther, Chair
Campus Resources and Planning Committee