University of Minnesota, Morris

Campus Resources and Planning Committee

April 22, 2004

Members Present: Andy Lopez, Ken Hodgson, LeAnn Dean, Ferolyn Angell, Mark

Fohl, Maddy Maxeiner, Arne Kildegaard, Bryan Herrmann, Kevin

Ely, Lowell Rasmussen, Carol McCannon, Annie Olson, Mike

Sullivan

Guests: Fritz Schwaller, Jim Mootz, Sandy Olson-Loy

(In these minutes: Academic Affairs Reorganization, Master Plan, Swing space for Social Science building)

Maddy Maxeiner wanted to let the committee know that on Friday, April 30, UMM graduate Jim Gelbmann, State Director for U.S. Senator Mark Dayton, will be on campus to inform and seek UMM's input on the reauthorization of the Higher Education Act. There will an open meeting with faculty and staff from 10:00-11:00 am in Prairie Lounge. An open meeting with students is scheduled from 1:00-2:00 pm, also in Prairie Lounge. The reauthorization of the Higher Education Act will establish federal higher education spending targets for the next six years, and will give Congress an opportunity to significantly increase funding for student financial aid and provide grants to our Universities.

Academic Affairs Reorganization

Fritz Schwaller reported that The Budget Task Force in 2003 recommended the reduction of ≥administrative salaries≤ by 3%, approximately $77,000 (a portion of which already has been achieved by a reorganization within Student Affairs). As part of this mandate, and as a result of the retirement of Karla Klinger at the end of the 2004-2005 academic year, I will eliminate her position. This, then, will require a reorganization of the offices providing academic services within Academic Affairs. In formulating a proposal for reorganization, I have consulted widely with the directors and staff of the various student-serving offices both within Academic Affairs and Student Affairs. Based upon those consultations, I propose the following plan.

This plan reorganizes many offices into an Academic Resource Center. The plan builds upon the commonalty of mission of several offices in both Academic Affairs and Student Affairs. After much deliberation, I concluded that all staff in the Center should be cross-trained. This means that each will be familiar enough with the principle functions of the other offices within the center to provide ≥front line≤ service to most students. With this plan, however, there is an implicit assumption that should space become available all offices would be co-located, creating a ≥one-stop≤ resource center. This plan also requires some funding to provide for administrative backfill for the area from which the eventual director comes. The Dean will need to find that funding from existing resources. As the plan is implemented, there might also arise other areas in which additional funding is needed to provide for adequate staffing.

• The Career Center, Advising, and Academic Assistance are all placed under the supervision of the Director of the Academic Resource Center.
• Appoint a Director for Academic Resource Center from among the current employees.

• Additional staff is provided to the office from which the Director comes
• Disability Services reports directly to the Dean.
• Academic Assistance is separated from Disability Services.
• All staff in Advising, Academic Assistance, Disability Services, Registrarπs Office, and Career Center cross train, in order to handle the most common problems in these areas.
• An individual (potentially a faculty member, staff member, or P&A) takes on Klingerπs former duties as the lead staff member for the Scholastic Committee.

Some attention should be paid to the need to have a faculty role within the center. This might be through the liaison to the Scholastic Committee, or some other role. Similarly there will need to be discussion of how we formally conduct the cross-training.

Discussions should continue as to how the Registrarπs Office might also be incorporated into the one-stop service model.

Separate from these discussions, and following an in-depth analysis of the mission and goals of Continuing Education and Regional Programs, an effort will be made to create something like a ≥Center for Academic Enhancement,≤ containing International Programs, Honors, National Scholarships, National Student Exchange, Undergraduate Research Symposium, and other similar programs.

Andy Lopez asked about the location of such an office. Schwaller said if this model works, ideally a central location would be made. Carol McCannon asked if a search for the Director for Academic Resource Center would be done. Schwaller said no, the director would be determined among the current employees. He also added that itπs possible we might have 23 job reclassifications, we simply donπt know at this point. LeAnn Dean thought the cross-training was very important. She would also like to see a dotted-line relationship with the MSP staff. Schwaller said at some point there would be a definite relationship with MSP to better coordinator our efforts. Ferolyn Angell said she supports the logic that Disability Services reports directly to the Dean, but sheπs nervous that Disability Services will become isolated. Arne Kildegaard asked how this plan was resource conserving. Schwaller said with the elimination of Karla Klingerπs position and by reducing the duplication of efforts that currently take place, the goal is to conserve resources. Schwaller added that another piece that would be coming along is the creation of a Center for Academic Enhancement. We are holding off on that right now until we get a clear image of Continuing Educationπs role.

Master Plan

Rasmussen reminded the committee that they authorized him to update our campus master plan. That has not been done yet because we are working with the Getty Grant and the sequencing here is very important. He invited committee members to attend the June 23-24 conference at UMM, ≥Stewards of Past and Future: Exploring Tools for Historic Preservation on Campus.≤ There is a $25 registration fee; however, Rasmussen said he would cover the fee if anyone would like to attend. He added that the Master Plan will be an agenda item for CRPC next fall.

Swing space for Social Science Building

Lowell Rasmussen said we will be pressed for swing space while the Social Science building is off-line. He has talked to the Student Center Committee about the use of the Outdoor Center and requested that a moratorium be put on the use of the space until the Social Science building is on-line again. He would like that area to be earmarked for small group discussions and/or a conference room. Details like who schedules the room will need to be worked out. Carol McCannon explained that the Outdoor Center has transitioned nicely to the RFC. Rentals are now more accessible to UMM staff, students and the broader community.

CPRC will meet next Thursday, April 29 at 8:00 a.m. in the Behmler Conference Room. The agenda will include: Update on textbook prices and Update on enrollment.

Adjourned at 9:00 a.m.