October 24, 2003
Members Present: Bryan Herrmann, Mark Fohl, Ken Hodgson,
Andy Lopez, LeAnn Dean, Maddy Maxeiner, Lowell Rasmussen,
Joe Halvarson, Ferolyn Angell, Carol McCannon, Arne Kildegaard, Dennis Templeman, Tammy Faux
Jim Mootz, Fritz Schwaller, Sam Schuman
(In these minutes: Selection of Budget Task Force members, Guidelines used in filling four faculty positions, Discussion about website, Faculty salary plans/proposal, Update on enrollment for Fall 2004, and Discussion of the Retention Report)
Recommendation of members for Budget Task Force
Arne Kildegaard and LeAnn Dean were selected to represent CRPC on the Budget Task Force along with committee chair, Andy Lopez.
Guidelines used in filling four faculty positions
Schwaller reported that the basic assumption is that all faculty positions will be filled. Because the Budget Task Force identified over $100,000 of reductions from Academic Affairs that had not yet been made, the Division Chairs and Schwaller took a look at vacant or soon-to-become vacant positions. We analyzed these in terms of the overall curriculum, and in terms of enrollments, majors, and degrees. Most of this data is contained in the Institutional Data book (specifically on pp. 46 & 47 of the 2002-2003 edition; http://www.morris.umn.edu/academic/databk02/page46.html). The Division Chairs and I felt that if we needed to reduce faculty positions, we should use the same mechanism that we use to add positions, and this is based upon demand as evidenced in the various measures. Based on this analysis, we resolved to not fill the position in German that would become vacant with the retirement of Ray Sibul. Hodgson asked what happens to the German major. Schwaller said it continues with two professors.
Thoughts on website
Lopez said the Consultative Committee has expressed concern about the new website. Dean wondered if this change was a financial decision or marketing decision. Lopez said that the Twin Cities reports that only 2% of the hits are for coordinate campuses and 98% are hits for the Twin Cities. He added that our web committee has complained about the change. Halvorson asked who owns the domain. Lopez said the issue is not money. Angell wondered if we had the attention of the right people. Schuman said that he was basically told that this is the way they're going to do it. He also feels that this is not an issue where he wants to draw a line in the sand. Angell said this appears to be yet another example of the general erosion to the needs of our campus. She also wondered if the other campuses were offended. Lopez said there were two representatives from Duluth and Morris and Crookston were not represented. He suggested inviting John Bowers to address this committee about this issue. Schuman offered to raise this issue with Sandra Gardebring in a friendly fashion to give her an understanding of what this means for us. Lopez said he was still concerned about the erosion of support because it's so hard for us to compete with the Twin Cities campus. Schuman said he would be the last person to want to defend the Twin Cities regarding resources, but support for that campus is eroding too. They feel like they've been impoverished by the State of Minnesota. He thinks we should be cautious of the eroding support for the entire University of Minnesota. McCannon said she doesn't see any cooperation for fitting the right student in the right place. Schuman said we need to be as aggressive and smart as we can to market ourselves and we need to assume we will have an even stepper hill to climb. Angell asked if Schuman would inform the committee after he has spoken to Gardebring.
Faculty salary plans/proposal
Schuman reported he was unhappy that faculty salaries as well as all other salaries were frozen this year. His concern is that, unlike his salary, faculty salaries are used as evaluators in college ratings. He added that in our comparison group, we will not find the Twin Cities campus because they are compared to other research universities. Duluth has a faculty union that is fairly successful and Crookston hires very few tenure positions. He would like to propose that temporary and part-time faculty at UMM be paid on the base of a 3 course per semester teaching load. Currently, these individuals teach a five course load, but generally do not have any research expectations. In 2001-02, we had 31 temporary full-time faculty, in 2002-03 we had 24. Both years we had 21 part-time faculty members. He added that no other COPLAC college has a teaching load of less than 6 courses per year. In addition, he proposes that we track actual savings and allocate them as an across the board faculty salary increase, on a non-recurring, annualized basis. Managing this process would be done by the Dean and Division Chairs. He also proposes that we start an endowment with funding from the Capital Campaign, from which income will be divided among the current teaching faculty on the basis of seniority. It would not be a merit pay scheme, but an annual "bonus" based on years of service. Managing this process would be done by the senior finance officer and the Dean. Schwaller said they have talked to Division Chairs and they suggested adding a grandfather clause for the current temporary faculty. He added that this is a dramatic shift in workload expectations and validates that research is important. McCannon asked if there were additional benefits and asked whether or not this would help or hurt faculty recruitment. Schuman thought this would be a morale boost for faculty and added that we currently pay an overload to some faculty members to teach a section of First Year Seminar. Lopez said he was very supportive of the endowment but wondered if there is a gender bias. Angell asked if this discussion could be continued at the next meeting because she had many questions.
Update on enrollment for Fall 2003 & 2004
Mootz reported we are running significantly ahead in applications and the quality of students and gave the following information:
Total number of new first time first year students for fall 2003
New PSEO students 32
# and percentage of students of color 56 13.6%
ACT Scores 24.785
Class Rank 77.8%
He added that for fall 2004 we are running significantly ahead in applications and the quality of students. The staff have scheduled over 500 high school visits, increased the number of college nights and expanded telephone calls. The competition is unyielding and he asked for the continued support of the campus.
Paula O'Loughlin reported that Vice Chancellor for Academic Affairs and Dean John Schwaller appointed a task force on retention in 2001-2002. The task force designed a survey instrument to assess why students leave, and in its August 2002 final report recommended further attention and study of the issue of retention. As a result, in September 2002, Dean Schwaller appointed a retention work group to continue to investigate the problem. The members of the retention group include: Jon Anderson, Brenda Boever, Johanna Farmer, Marie Hagen, Nancy Helsper, Bryan Herrmann, Pareena Lawrence, Lynn Schultz and Paula O'Loughlin (chair).
The charge of the 2002-2003 retention group was: "to continue to analyze the problem of retention at UMM generally and with UMM appropriate strategies; begin further analysis of the data from the spring 2002 student retention surveys; assess what kinds of data regarding retention needs to be collected on a regular basis; begin the fore-mentioned collection of data; develop strategies for the development of a campus climate that gives the message 'retention is important.' "
O'Loughlin added that the roots of our retention problems in the aggregate are myriad, interconnected and multidimensional. That said, their review of the data collected over the course of the last two years suggests the following as significant contributors either directly or indirectly to UMM's low retention of students:
ï lack of retention resources
ï financial factors
ï academic affairs factors
ï social/student life factors
Due to the lack of time needed for further discussion, O'Loughlin agreed
to come to the next CRPC meeting for follow up discussion.