University of Minnesota, Morris

Campus Resources and Planning Committee


October 12, 2004




Members Present:       Andy Lopez, Mark Fohl, Jim Carlson, Sara Haugen, Sharon VanEps,

                                    Isaac Linehan-Clodfelter, Matt Croaston, Cassie McMahon, Tim Brooks,

                                    LeAnn Dean, Arne Kildegaard, Bryan Herrmann, Sarah Mattson



Guests:                                    Leslie Meek, Fritz Schwaller, Sandy Olson-Loy



(In these minutes:  Classroom Climate Report, Report on Early Alert Pilot)


Announcement from Andy Lopez


A joint meeting with the Consultative Committee will be held on Tuesday, October 26 at 8:00 a.m. in the Behmler Conference Room.


Classroom Climate Report


Fritz Schwaller reported that there was concern expressed by students of color regarding some faculty that were using practices they should not have been using and were not aware of it.  He and Sandy Olson-Loy put together a task force to look at the issues.  The task force proposed to the Faculty Development Committee and the Director of the Faculty Center for Teaching and Learning that the 2004 Fall Faculty Retreat address issues of classroom climate for students of color.   The task force also had two additional recommendations:  1) that language about diversity be added to the universityıs Mission Statement, and 2) the establishment of a full-time position of Coordinator of Diversity and Equity Programs.  Schwaller distributed a proposal from the task force regarding the mission statement.  Lopez asked the committee members if they wanted to revise the statement or have the senior leadership team do it.   Kildegaard said he was not at all possessive about the statement and would be happy to look at proposals from the leadership team.   He also asked about the timetable for the position.  Olson-Loy said they need a sense from CRPC and the campus about when this position should be opened up.  Herrmann asked who this person would report to.  Schwaller said there would be dual reporting to the Vice Chancellor for Student Affairs and the Vice Chancellor or Academic Affairs and Dean.   Lopez added that the fall retreat was very well done and that he agrees with the priorities mentioned.  He expressed concern about how this position would integrate into our existing programs.  He added that at some point the mission statement will become an agenda item.


Report on Early Alert Pilot


Leslie Meek reported that as of 10/8/04, 31 faculty had participated in Early Alert (15 from Humanities; 9 from Science & Math; 6 from Social Science; and 1 non-faculty from AAC); and 83 early alerts were received by the committee (this includes multiple alerts for some students).


As of 8/17, 135 faculty were hired (both full and part time).  This means that 23% of faculty participated in Early Alert during the first semester (15/43 in Humanities = 35%; 9/39 in Science and Math = 23%; 6/39 in Social Science = 15%; 1/14 in Education = 7%).


A database was created using information from:


-       Scholastic Committee (SC) probation

-       SC successfully appealed suspension

-       Conditional Admits

-       SAP Probation (SAP = Federal Financial Aid Academic Guidelines)

-       SAP successfully appealed suspension

-       SAP suspension


The above criteria were used as Œflagsı.


-       If a student had two of the above flags, the advisor received an early alert notice.

-       If a student had one of the above flags and an instructor sent in an early alert about them, then the advisor also received a notice.

-       If a student received 2 early alerts from an instructor, the advisor received a notice.

-       For this semester, since relatively few faculty participated, if a student received only one early alert and had no other flags, the advisor was notified.


(Note 1:  Students with unsuccessful SC appeals or SC suspensions were not added into the database since those students could not return to school anyway; nor were those with SAP suspension for credits only added to the database.  Note 2:  We currently have 266 students in our database, indicating that they have at least one flag of some kind.)


Summary of early alerts sent out (114 total):


-       36 students received 1 EA only (EA = Early Alert notice from faculty)

-       22 students received 1 EA and one other flag

-       14 students had successful SAP appeals and SC probation

-       13 students had SAP suspension and SC probation

-       9 students received 1 EA and 2 flags

-       6 students had successfully appealed for both SC and SAP

-       4 students received 2 early alerts (no other flags)

-       3 students were alerted for personal concerns

-       2 students were on probation for both SC and SAP

-       2 students has SAP suspension and successfully appealed SC suspension

-       1 student had Conditional Admit plus successfully appealed SAP suspension

-       1 student had Conditional Admit plus SAP probation

-       1 student had 3 flags, Conditional Admit, SAP appealed and approved and SC probation.


Lopez thought this was quite helpful and believes many faculty will use this as a way to get their advisees to come see them.   Sandy Olson-Loy added that over 80% of the students responding to the senior survey stated that they expected their adviser to let them know if they were in trouble academically.  Bryan Herrmann asked if we could use the early alert to predict if students will succeed.  Meek said it is clear to her that there is a group of students who will not succeed at UMM, but that number is small, probably 10 or so.  The committee thanked Leslie and the Early Alert task force for the work theyıve done.


Minutes of April 29, 2004 were approved as presented.   Minutes of September 14, 2004 were approved with one minor amendment.



Meeting adjourned at 8:50 a.m.