Campus Resources and Planning Committee

October 8, 2010





Present:           Bart Finzel, Madeline Maxeiner, Mark Privratsky, Andy Sharpe, Josh Preston,

                        Martin Seggelke, Margaret Kuchenreuther, Lowell Rasmussen, Jacquie Johnson,

                        Sara Haugen, Sydney Sweep, Dave Swenson, Dave Aronson


Guests:            Gwen Rudney, Sandy Olson-Loy, Pareena Lawrence, Jim Hall



Minutes of September 17, 2010 and October 1, 2010 were approved as presented.




CRPC will not meet on October 15.  Roger Wareham and Jim Hall are on the agenda for the October 22 meeting.


Continue discussion of Blue Ribbon Task Force Recommendations


Bart asked Chancellor Johnson to talk about the three initiatives that are already underway.  


Recruitment and Retention


Jacquie discussed a number of topics listed under recruitment. Regarding increasing the number of degree seeking students we have already undertaken a number of things to increase applications: marketing to students electronically by using social networking; our second year of partnership with SUFE; exploring other international partnerships;  visiting community colleges to set up partnerships; and putting in place transfer guides for selected majors with community colleges   Additionally, Bryan Hermann is looking at social networking strategies to do national recruiting that is more niche based.  Regarding retention, Jacquie noted that the Board of Regents are highly focused on retention rates and four-year graduation rates and are looking to us to meet the goals in the strategic plan.  We have put in place a full time retention coordinator in the CARE office and we may pursue a Title III grant proposal that focuses on native students retention rates.


Martin asked if the current Admissions structure was going to remain as it is now or if there were plans to re-establish the Vice Chancellor for Enrollment position. .  Jacquie responded that she has nothing in mind in terms of organizational changes.  The current structure seems to be working. Margaret asked if there were initiatives to recruit additional Asian students to UMM and if there have been any discussion of providing additional resources to ensure student success.   Jacquie said we have added some resources using stimulus funds this fall to enhance Nancy Pederson and Nan GaoÕs positions.  There has also been some conversations about offering a longer or different orientation for international students that would include an English as a second language component.  Pareena said there is a working group to access data to review what is working and what is not working regarding the current two-week orientation.  Bart asked if we have met our planning goals in terms of numbers of international students.  She believes we have exceeded the 5% international student goal stated in the strategic plan.  We also want a diverse international student population not from only one part of the world. Jacquie said the memo of understanding with SUFE states a maximum of 60 students in any given year.    She suggested that we may want to revisit some of the particulars in the strategic plan.  Gwen asked how we have prepared or assisted the domestic student body in working with and welcoming international students.  Sandy said we want to do more in making global connections in residential life. 


Expand renewable energy infrastructure


Lowell said in terms of short-term goals, we successfully completed the commission of the biomass yesterday.  Longer-term goals include an understanding of the changing definition carbon neutrality.   We need to think about a holistic carbon community and look at our behavior and culture and how day-to-day activities impact our footprint.  We need to think about a carbon community instead of being carbon neutral. This includes our residence hall environments and our curriculum.  We are looking to add more renewable resources by adding a second wind turbine and want to get more sophisticated in working with the demand side management along with the supply side.  Maddy said this strikes her as an opportunity for potential UMM undergraduate and faculty research including an opportunity to attract investments, grant funding and gifts. 


Lowell said there have been preliminary conversations to determine the research potential of these initiatives—we are a grid parallel research site which is very desirable to some companies like Honeywell, for example.  Jacquie added that these initiatives are in our strategic plan—the element of our mission tied to land grant status.  This combines our sense of purpose with sense of place and it tied to the region that will benefit from it.   Andy asked if there are new initiatives for outreach into the community for education, i.e., the turbine.  Lowell said there is a non-profit wind organization called Windustry that has put together a team of technical colleges and has asked us to train the trainers.   This will bring in national exposure for us.  Additionally, we may submit a proposal to the DOE for grant that looks at creating a database of chemical properties of biofuels.    Bart asked if we are at a point where the initiatives are paying for themselves.  Lowell said we are still a few years away; however, cost avoidance is probably more important. 


Carbon College


Bart asked if this will require more resources or will it be self-sustaining.  Jacquie said the hope is to put together a business plan to allow it to be self-sustaining.   She does not want to start something that doesnÕt bring us what we think it should.  She has been charged to look aggressively at new revenue sources without state funding as stated in the Financing the Future Report and the Carbon College concept will let us try to be entrepreneurial while using our special niche.


Other priorities from the Blue Ribbon Task Force


Bart said the task force identified three areas as high priorities:  resource allocation review; e-learning outreach initiatives; curricular initiatives and he would like to talk about the role of CRPC in these areas.  Does this group want to be informed of the metrics or have a role in assisting in the creation of metrics?  Margaret said she would want to know if there was already a model.  The selection of indicators is very important to not overtly disadvantage one program or another.   Is this time sensitive?   Does this dovetail with program initiatives?  Martin asked about the projected outcomes of those initiatives.  Pareena thinks there is an overlap with program review and resource allocation review, but the latter will be much broader and will include all area of the campus, not just academic areas. 


Jacquie said there are five strategies that shape the charge that she was given from the Financing the Future Report and those are:

  1. grow larger and more diversified portfolio of revenues
  2. grow tuition revenue
  3. increase administrative and academic effectiveness, reduce costs, boost efficiency
  4. narrow the scope of mission/advance excellence
  5. develop and execute long term financial plans


The idea behind the resource allocation review was that the group would meet and make  recommendations that should come back to CRPC.  Other administrative and governance groups will also be involved. 


New initiatives


Jacquie also reported that a One Stop student services building has opened on the TC campus.  Jill Beauregard, Clare Dingley and Colleen Miller visited the building and are very excited and eager to explore whether this is a model that could work for us. The model is not one of co-location but a model of individuals who embody those functions and are able to help students immediately without sending to three or four different offices.  Cross training allows staff to make decisions on the spot that will hopefully have a positive impact on students.  Jacquie would like to give Jill, Clare, and Colleen the charge to review the model and make  recommendations.   She wondered how this small group might connect with others on campus in terms of governance.  Bart thought it is good for CRPC to be aware of the process and should become involved when resources are affected.