Services for Employers

Student Employment Contract

• 2009-2010 Pay Rate Tables
• 2009-2010 Payroll Information

Department Guide to Student Employment Procedures

Employers are encouraged to post job openings with the Financial Aid Office.

Once a student has secured employment within your department for Summer or the Academic Year, the following STEPS 1-5 must be completed.

Step 1
A Free Application for Federal Student Aid (FAFSA) or Renewal FAFSA must be completed for all students receiving Federal/State Work-Study.

Step 2
The student's financial aid file must be complete for the Financial Aid Office to determine FWS/SWS eligibility.

Step 3
A Student Employment Contract must be completed by the hiring department for each position a student obtains. The amount requested on the contract should be obtained by using the Pay Rate Table. Contracts must be signed by the supervisor, hiring unit coordinator and student. Summer contracts should be on a separate contract. When there are changes to an existing contract, notify the financial aid office.

Step 4
If the student is a NEW employee with the University, payroll documents must be completed by the student. Go to www.hrss.umn.edu to access and complete the online I-9 and W-4 forms. Two forms of acceptable identification must be viewed by the Financial Aid Office, most commonly used are a Driver's License and Social Security card. Students should view the Morris Campus Student Employment Rules handbook.

Step 5
Return the completed Student Employment Contract to the Financial Aid office. The Financial Aid Office will return the department and student copies of the contract after processing.

IMPORTANT NOTE : If one of the above steps has not been completed, the student and hiring unit will be notified what information is needed.

Step 6
When steps 1-5 have been completed, the student and department will receive an email directing them to access their timesheet. STUDENTS MUST NOT BEGIN WORKING UNTIL THEY RECEIVE THIS NOTIFICATION IN THEIR CAMPUS EMAIL. When a timesheet is completed correctly and submitted to the Financial Aid Office by the deadline, a paycheck can be picked up every other Wednesday in the Admissions and Financial Aid Office at 105 Behmler Hall. Students are encouraged to set up direct deposit via the Student Onestop.

If you have any questions, contact the Financial Aid Office.