Services for Employers

Student Employment Contract

• 2007 - 2008 Pay Rate Tables
• 2007 - 2008 Payroll Dates
• Summer 2008 Information
• 2008-2009 Pay Rate Tables

Department Guide to Student Employment Procedures

Employers are encouraged to post job openings with the Financial Aid Office.

Once a student has secured employment within your department for Summer or the Academic Year, the following STEPS 1-5 must be completed.

Step 1
A Free Application for Federal Student Aid (FAFSA) or Renewal FAFSA must be completed for all students receiving Federal/State Work-Study.

Step 2
The student's financial aid file must be complete for the Financial Aid Office to determine Work-Study eligibility.

Step 3
A Student Employment Contract must be completed by the hiring department for each position a student obtains. The amount requested on the contract should be obtained by using the Pay Rate Table. Contracts must be signed by the supervisor, hiring unit coordinator and student. Summer contracts should be on a separate contract. When there are changes to an existing contract, notify the financial aid office.

Step 4
If the student is a NEW employee with the University, payroll documents must be completed by the student. Students should be given a payroll packet to complete and return to the Financial Aid Office. Two forms of acceptable identification must be viewed and copied by the Financial Aid Office, most commonly used are a Driver's License and Social Security card. Students should view the Morris Campus Student Employment Rules handbook.

Step 5
Return the completed Student Employment Contract to the Financial Aid office. The Financial Aid Office will return the department and student copies of the contract. If the student is not eligible, the department and student copies will be stamped “NOT ELIGIBLE” and returned to the department promptly. If the student is eligible, the department and student copies will be returned to the department (with an “X” in award in the lower left hand corner).

IMPORTANT NOTE : If one of the above steps has not been completed, the student and hiring unit will be notified what information is needed. Employment will be cancelled if the requested information is not received after the second notice.

Step 6
When steps 1-5 have been completed, an Excel time sheet file will be created and sent to the department and the student. STUDENTS MUST NOT BEGIN WORKING UNTIL THEY RECEIVE A TIME SHEET FILE IN THEIR CAMPUS EMAIL. When a time sheet is completed correctly and submitted to the Financial Aid Office in a timely manner, a paycheck can be picked up every other Wednesday in the Admissions and Financial Aid Office at 105 Behmler Hall.

If you have any questions, contact the Financial Aid Office.