UMM Timesheet Information

This time sheet is in Microsoft Excel format. You need to access a computer with Microsoft Excel to use this time sheet. If you do not have access, you may use a computer in one of UMM's computer labs.

You will be sent your Excel Timesheet file via your University e-mail address. It will be sent as an attachment. You must use web mail to get this attachment. Do not use Telnet, Pine, or TeraTerm. There is an "email" link to web mail on the computing services website. Once you download the attachment, save it to a hard drive or a floppy, which ever will give you best access to your timesheet. Please save the document after each entry.

Make sure when you enter times worked that you are entering them in the correct pay period. After entering times worked for a pay period, you need to print out the finished timesheet for that pay period and make sure that you and your supervisor sign it. Then turn it in to the Financial Aid Office by the due date provided to you (usually the Monday following the end of a pay period). If you need to make corrections or changes to your timesheet after it is signed you and your supervisor must initial each change. Then make sure you make the changes on the Excel spreadsheet to match your turned in copy. If you do not make changes in both places, your remaining contract amount will be incorrect and you run the risk of going over your contracted amount.

If you have any questions or have any technical difficulties, please contact the Financial Aid Office and we will be happy to help you.

When entering times, enter exactly as follows: 12:00 AM, 11:56 PM. You need to type the hour, then a colon, the minutes in two digit form, type a space, then type in capital letters, AM or PM. If you do not type it exactly as described it will not calculate hours worked correctly.

Each pay period tab has the correct dates already entered. Be sure to move to the correct pay period tab when starting a time sheet.

It is important that you keep track of the "Remaining Award" box at the bottom of each pay period tab, or each time sheet. This amount will change as you enter in times. As you earn money, your remaining award will decrease. When the number in the remaining award cell turns red you must stop working immediately and report to your hiring unit coordinator/supervisor.

Timesheet Instructions:

• Enter times
• Print finished timesheets and have it signed by you and your supervisor
• Turn in your timesheet

Time sheets are due by 11am in the Financial Aid Office on due dates listed.

Time sheets are emailed to students at their UMM email account in Microsoft Excel format. Students may not begin working until they have a time sheet file.
Students may pick up their paychecks every other Wednesday in the Admissions and Financial Aid Office at 105 Behmler Hall. If students have direct deposit, they can access pay statements on-line at http://hrss.umn.edu . Direct deposit forms must be completed each year.