Does the student receive an email notifying him/her of the grade change?
No. In keeping with our current way of doing things students check their unofficial transcript via the web to see if a grade change has been submitted and approved.
How far back can I enter grade changes?
The system is set up for changing grades beginning fall 1999. For grade changes prior to this time please use the standard paper form.
When is the system available for use?
The system is available seven-days a week; all hours of the day except it is unavailable from 4:00 - 5:30 a.m. Monday-Saturday and 4:00 a.m. -12:30 p.m. on Sunday for system backup.
Why are grade changes being submitted via the web?
It will make grade changes available to students more quickly and it is a convenient method for faculty to submit changes (especially classes with K or X grades).
How long does it take for a grade change to be processed?
Grade changes at UMM require approval. When you 'submit' your change the appropriate 'approver' is notified. Once the grade change is approved the student's record is updated simultaneously. Also, whether denied or approved the person initiating the grade change is notified via e-mail of the approver's decision. A designated person in each division is also notified via e-mail
Our current paper form asks "Reason for Change." How does the new system address this?
There is a list of reasons in a drop down box that are considered "typical." They are:
1. Error in Initial Grade Entry - The initial submission of this grade was incorrect due to a keying or transposing error.
2. Initial Grade Entry - This is the first grade submitted for this student for this class for this term.
3. Late Coursework Submitted - The student's grade is being changed because additional coursework was submitted after the initial grade was assigned.
4. Made Up or Completed I, K or X - The student's grade is being updated from a grade of I, K or X to a final grade.
5. Other - None of the listed predefined reasons match this situation. I will give an explanation in the Comment field.
6. Student Changed Grading Basis - The student had a different grading basis at the time the final grade was submitted from what the grading basis is now.
7. Student's Work Re-evaluated - No new work has been submitted. The existing student work was re-evaluated and reconsidered. Something of value was overlooked in the initial evaluation of the work.
What if none of these reasons apply?
Use the free form Comment box instead.
I am using free form comments in Internet Explorer and I can not scroll up.Is there anything else I can do?
Internet Explorer does not allow you to use the scroll button. It is best to use the up/down arrow keys on your keyboard.
I have submitted my change of grade and forgot to add a reason or comment. Can I add one later?
No. Once you click the "submit" button you may not return to enter comments. So it is very important to check your change of grade and comments before submitting them.
FAQ for division staff with access:
I have department entry access, why are there classes missing from my list?
Department entry access is defined by the Academic org. If you have questions contact the Registrar's Office about setup.
Why did I receive more than one notification for the same completed grade change?
Email notifications are sent to everyone on the instructor list including the proxy and department contact person. If you have both roles, you will receive more than one email for the same change of grade.
How do I find out who made the grade change for a class?
Both the confirmation and approval emails will contain the line "Initiated by:" with information listing the name and email address of the person who made the grade change.
Additional questions? Contact the Registrar's Office, 320-589-6030.