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What is APAS?

What is APAS?
The Academic Progress Audit System (APAS) uses DARS software to produce a report reflecting academic progress toward completion of an undergraduate degree, UMM Honors, and/or licensure. The APAS report shows how University of Minnesota courses, transfer courses, and courses in progress apply toward requirements. It is an internal document and should be used as a tool to assist students and advisers in planning future coursework. It is not an official certification of a student’s academic record.
What APAS Is NOT!

It is not a transcript.

It is not intended to report student achievement to outside parties. Only the official transcript should be used for this purpose.

It is not error-proof! As with any product, there is a small possibility of error. The Office of the Registrar strives to make all audits error-free, however processing logic and a multitude of course and grade combinations for thousands of students make it impossible to resolve every possible glitch or problem.

Does APAS Replace Advising?
APAS is a tool to assist in the advising process. It is meant to help advisers and students in the process of course selection and academic program planning. It reduces the mechanical record-keeping tasks and gives advisers more time to interact with students, concentrating on academic and career counseling.
Dangers of using an outdated APAS Report
APAS Reports are only as accurate as the information they contain. If the APAS Report you are using is out dated, even just a couple of days, the report may be missing recent registration changes, program updates, and processed exceptions. Advisers and students can save time by not using outdated information. Running a new APAS Report only takes a minute or two. When in doubt, run one.
How can APAS help students and advisees explore majors?
A “What if” APAS automatically shows what and how completed course work will apply to a major. Use the “What If” APAS to do major shopping.
What is catalog year/bulletin year and how can it be changed?
Per policy, students may follow the catalog in effect during their first term at Morris or any catalog after their first term until expiration. Catalogs expire after nine years. APAS defaults to the catalog based on the first term. The Office of the Registrar must be contacted in order for APAS to recognize future catalogs. The Registrar processes catalog year changes for students. When majors change, sometimes following a new catalog is desirable. Advisers should advise student to initiate this kind request.
Major GPA
APAS is the official source for the major GPA, which is useful to students when setting up Career Center files and for faculty writing graduate school letters of recommendation.
What does >D mean?

e.g. SP07 4PHIL4000 0.0 A->D History of Phil Seminar

The APAS program identified this course as a duplicate to another course and has removed the credits. The Office of the Registrar needs to update the student’s record. Please notify us.

What if I think something is wrong with an APAS report?
If you don’t think that APAS is correctly analyzing requirements, contact the Office of the Registrar.
What about course work transferred from another school?
Transfer courses from other institutions, CLEP, or AP will automatically be equated to Morris courses, when applicable. All other transfer courses, without direct equivalencies, are listed in the audit but are only used to show completion of requirements such as total credits, general education, and University bachelor degree requirements. They are not used to show completion of major requirements. Students who believe that some of these transfer courses should satisfy their major requirements should contact discipline coordinators. Approved substitutions should be submitted to the Transfer Evaluation Coordinator in writing.
IP “in-progress”
An “in progress” course is one for which students have not yet received a final grade. This includes courses in which they are currently enrolled and any course with a grade of X, I, or K. APAS assumes students will satisfactorily complete the courses flagged as IP and that none of these is a duplicate or exceeds the maximum allowed toward degree requirements. One limitation of the APAS report is that it will sometimes chose an “in progress” course to satisfy a requirement that would be complete if a graded course were used instead. When our office does degree checking, we can produce special reports that ignore all IP courses to ensure all requirements are met.
Exceptions
An exception reflects changes, such as waivers or substitutions, applied to students’ academic programs. Exceptions are processed in the Office of the Registrar. Written documentation from faculty/discipline coordinators is required and is imaged as part of a student’s permanent record.
Degree certification
APAS is the “Document of Record” used to certify completion of the degree. As the document of record, students’ APAS reports are retained beyond graduation in archival form using Image Now. The APAS Legend states:
  • This report does not assure degree or licensure certification. The Registrar and the Faculty certify completion of requirements.
Also:
  • The family Educational rights and privacy act of 1974 as amended prohibits the release of this record or disclosure of its contents to any third party without the written consent of the student.

If you believe an APAS report contains errors, please contact the Office of the Registrar.