CLASSROOM SCHEDULING POLICIES

All rooms on the Morris campus require prior scheduling before use. Generally, facilities are available to faculty and student organizations without charge when properly scheduled. Non-University groups should contact the Office of University Relations to initiate the scheduling process.

 

Policies for Class Scheduling

Policies for Classroom Requests

General Purpose Classrooms Available for Scheduling

Information Required When Reserving a Classroom

Definitions

 

 

Policies for Class Scheduling

The campus intends to maximize the use of all spaces. A benchmark for campus classroom standards is 32 hours per week at 65% station occupancy.

Academic courses have priority in the space required to support academic instruction. No long-term non-instructional commitments can be made using academic instructional space. Class registrations and course scheduling must be complete before any non-academic schedules will be considered.

Requests for instructional scheduling are coordinated through Jeri Mullin in the Registrar's Office.

Divisions submit their course offerings to the Registrars office. The Registrars office may with consultation adjust proposed schedules for better time distribution to respond to student demand, and classroom utilization goals. The Office of the Vice Chancellor for Academic Affairs may be consulted on such adjustments.

Room adjustments may be required during the first week of classes. Instructors may be asked to shift rooms to accommodate other instructional space needs or to comply with disability accommodation requirements. The Academic Assistance Center will work with the Registrars Office to identify the accommodation needs of students with disabilities.

Courses with published maximums that have increased the class size beyond the room capacity will require consultation with the Registrars Office.

The Division is responsible to communicate any changes in room usage to the Registrars Office. These changes may be communicated to the Vice Chancellor for Academic Affairs if conflicts arise.

Hours of classroom time should be scheduled so that no more than 60% of the scheduled hours are between 9am and 2:05pm.

When courses are added after room assignments are made, they will be assigned to the most practical times and spaces still available by the Registrars Office.

Course offerings should be distributed across the day and week to achieve the maximum utilization possible.

 

Policies for Classroom Requests

Requests for non-credit use (i.e. meetings, study sessions) of general-purpose classrooms during the day, evening, and weekend hours should be directed to Jeri Mullin in the Registrar's Office.

The following guidelines apply to the use of space for non-credit purposes:

Requests are usually confirmed the day it is submitted. However, if you do not receive confirmation within 48 hours, please contact Jeri Mullin at ext. 6033 or Clare Strand at ext. 6026.

No future academic space (general and special academic classrooms) will be assigned until the next year's academic schedule is complete.

It is the requester's responsibility to notify Media Services and/or Plant Services for special set-ups and to be sure the room is not locked.

Special purpose rooms (i.e. labs, studios, music practice rooms), conference rooms, and the Student Center are departmentally controlled. You must contact the Division Office or Student Activities to schedule those spaces. The Chancellor's Office reserves the Behmler Conference Room.

The following information is required when reserving a classroom:

Name:

Phone:

Event Title (i.e. study session, meeting):

# Expected to Attend:

Date or Date Range:

Day(s) of Week:

Start Time:

Finish Time:

Room Preference (see list below):

Building Preference:

 

List of General Purpose Classrooms Available for Scheduling 

*Interactive TV classroom must be reserved through Media Services, x6150

**Physical Education Center is generally NOT scheduled without contacting PE Center Office in advanced

 

Definitions

General Purpose Classrooms. An auditorium, lecture room, or seminar room usable by different disciplines for teaching. The classroom generally has no fixed demonstration equipment nor is restricted to use by only one discipline or division. These spaces are assigned by the Registrars Office.

Teaching Laboratory/Special Use Spaces. A space with specialized equipment or use that is assigned to a division. Instructional use is scheduled by the Registrars Office and requires division approval for requests outside the normal use.

Conference/Meeting Rooms. Any campus space designed to handle campus events, meetings, and conference activities. Regular scheduled classes will not be scheduled in these spaces except with authorization from the appropriate Vice Chancellor. Set-up and clean-up fees may be assessed.

Student Center Spaces. These spaces are scheduled by Student Activities and require coordination with the Student Center staff. These spaces may be scheduled with long lead times to promote conferences and special groups. Priority should be given to student use and space is available to other campus functions when open. Set up and clean up fees may be assessed.

PE Center. These spaces are scheduled by the PE center and require contact with the PE center Director to schedule space. These spaces may be scheduled with long lead times to facilitate event scheduling. Set-up and clean-up fees may be assessed.

Interactive Media Rooms. These spaces are scheduled by Media Services. Set up and technical supervision fees may be assessed. Use of these spaces may require coordination with other campuses.

Computer Labs. Computer lab usage is scheduled through Computing Services. For more information on campus computer labs, please visit the Computing Services web site.

© 1999 by the Regents of the University of Minnesota
The University of Minnesota is an equal opportunity educator and employer.
Last Modified Tuesday, February 01, 2005
Page URL: http://www.morris.umn.edu/services/scheduling/assign.shtml