• URS 2009
• Submission
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As can be seen in our sample
posters, posters can be
constructed in a number of ways. Regardless how you choose to do it,
the basic principles remain the same:
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Get
your information across quickly, as visually as possible.
This means truly thinking about
the key points of your presentation, rather
than counting on pasting
your entire paper onto a large piece of paper.
You will be there
to fill in details and answer questions for those that are
interested. For the more casual reader, you want to make sure
they get
your main point(s) even if they don't want to stop and talk.
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Be
neat.
Nothing creates a negative image
about your work faster than misspellings
and sloppy poster
construction. It's not an art & grammar contest, but
sloppy
presentation speaks volumes about the quality of your research and
scholarship.
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Know
your own project!
People will be interested in
what you did and why it might be important.
Refresh your memory
about your own project-- the background, methods,
analyses, and
conclusions-- so you can speak intelligently about it when
someone
asks. Don't count on your advisor to bale you out when someone
asks why you did a multiple regression instead of a MANOVA.
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Did
I mention you need to get your information across quickly?
Limit the total number of words
on your poster to no more than 1000.
Some will suggest even this
number is too high. If you're presenting a
research project,
consider these as guidelines:
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Title:
Limit to 1-2 lines of 72-80 pt. font. |
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Abstract:
50-100 words. The attendees already have your expanded
abstract handy. This should get at the key points only. |
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Introduction:
200 words. Do not provide a full literature review. Instead,
give a picture of the main issue (why should we care?), previous
work
directly relevant to your project, and what your project was
specifically
designed to address. This should be followed by
a bulleted listing of
your hypotheses or specific research
question. |
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Methods:
200 words. Don't count on providing the nuances
and
details that you would in your complete paper--
Remember that you'll
be there to explain
yourself. Instead, be sure to include the key
elements and
consider presenting these as bullets rather than in
paragraph form. |
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Results:
200 words. Similar to the Methods section, stick to the main
issues. Of course, note how your hypotheses fared in the
final
analyses. Again, use bullets. Use graphs
or figures to represent your
main findings/what you want people to
actually see and remember. |
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Discussion:
You guessed it-- 200 words. Address your key questions
and
hypotheses again and state in words what your results
showed.
Remember, most people will read this section BEFORE
they read your
Methods or Results. |
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Conclusions:
100-200 words. Explicitly spell out what one should draw
from your research, what it suggests about future directions,
etc.
What's the take-home message? Why should anyone
care? |
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Citations:
Cite any literature noted in your poster, using the style
appropriate to your discipline. |
Did
I mention making it visually appealing? No? Well, do that.
As with neatness, you'll want to
take advantage of the fact that this is a
visual display.
Make it interesting! Use appropriate pictures, graphs,
illustrative graphics. Use colors to help highlight important
points or to
guide the reader. However, always
keep clarity in mind. Just because
your computer can print
that color combination doesn't mean you have to
use it! Some
visual tips:
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Use
colors that draw attention, but avoid irritating color
combinations
that vibrate, such as
some complementary
color
combinations. |
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Use
fonts that are easy to read (e.g., Times
New Roman) in sizes that
can be read from 4-feet
away. See size guidelines below. |
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Use
graphs. However, make sure the labels are clear to someone
unfamiliar with the project (e.g., use explanatory labels, not
what Excel
stuck in there for you) and remember the font-size
guidelines. Also,
avoid 3-D graphs if you have 2-D data--
the latter is easier to read.
And pay attention to the
color issue. |
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Pictures.
Use them if appropriate. Be aware that posters are
BIG.
Accordingly, you're often blowing up pictures 400% or
more. If your
picture
resolution is low, it will look pixilated. See how it looks blown
up
beyond the size you'll print it. Avoid 'bitmap' format--
use .gif or .jpg
instead. |
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If
using the cut and paste method of poster construction, use a
mat
knife and t-square to keep your lines straight.
Use mats or poster
boards that help offset the main pages. |
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If
gluing anything, use a spray glue (e.g., photo mount spray) to get
a
clean, flat mount. Do this in a well-ventilated area and
learn to
appreciate what being human fly paper must feel like. |
There
are places to go for advice:
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Your
advisor! They'll have opinions on these things. |
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URS
committee members. |
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Walk
around campus and view posters hanging in hallways-- You'll see
both good and bad examples of posters. Each is
instructive. |
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Web
sites:
and
many more-- Just Google "scientific poster advice" |

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How
to make a big, glossy poster
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UMM's
Duplicating Services Dept. has a printer that will print posters
40" high by whatever width you want (for $10 per foot).
For the URS we ask that you keep the poster to 4' wide or
smaller. The price is the same for color or black and white
printing. Talk to your advisor about how to pay for a poster
and contact the URS committee if needed.
Be
aware that these posters take time to print and dry. Allow 4
hours per poster (assuming everything has been prepared
correctly). This means planning ahead-- Aim at having your
posters ready 3 to 5 days in advance of the time you need it.
NOTE: Bring a 8.5 X
11 copy of your poster with you to Duplicating so they have an idea
of what you think the poster should look like. This can
be black and white.
Printer characteristics to be aware of:
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Resolution of pictures and graphics should
not be less than 300
dpi. The printer prints
at 600 dpi, so going beyond that won't help
much. |
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DO NOT use "symbols" font for
mathematical symbols. Instead, use
"special
characters" or provide a JPEG or GIF image of your full
equation. |
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If saving as a PDF document (which
Duplicating recommends), be
sure to save either as "press" (highest quality) or
"print" (next
highest). |
What program
should I use to make a poster?
You have several choices. The most common
approaches are:
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PhotoShop (best
choice for including complex graphics, allowing
overlap of graphics, etc. If you're considering this,
I'm assuming you
or your advisor are already familiar with this program and I
won't talk
about it further here.) |
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Word. This is
readily available and most students already know how
to use
it. I'll discuss setting up posters using tables or
(preferably)
text boxes. The downside is that Word
doesn't allow editing in actual
size (it limits paper size to
22 inches). However, you can edit in word
and ask
Duplicating to enlarge your project the appropriate % to fit
the poster. This is the option we'll discuss. |
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PowerPoint.
Similar to using text boxes in Word, you can edit in
actual
size. |
Font
size guidelines
For a 40X48 poster the final font
sizes should be:
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Title: 72 to 80 pt.; bold,
title or sentence case |
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Authors: 52 to 60 pt.; bold |
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Advisor: 52 to 60 pt.; plain |
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Headings: 48 to 52 pt.; bold, sentence
case |
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Text: 28 to 32 pt.; plain.
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For Abstract, text should be
larger (32 to 40 pt.) and bold; |
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For Hypotheses and Conclusions,
text should also be larger
(32 to 40 pt.), plain. |
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Works cited, acknowledgements, etc.:
24 pt.; plain |
If starting with 8.5 X 11 document,
adjust your font sizes accordingly:
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Title: 16 to 18 pt.; bold,
title or sentence case |
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Authors: 12 to 14 pt.; bold |
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Advisor: 12 to 14 pt.; plain |
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Headings: 11 to 12 pt.; bold, sentence
case |
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Text: 6.5 to 8 pt.; plain.
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For Abstract, text should be
larger (8 to 9 pt.) and bold; |
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For Hypotheses and Conclusions,
text should also be larger
(8 to 9 pt.), plain. |
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Works cited, acknowledgements, etc.:
5 to 6 pt.; plain |
If starting with 18.33 X 22 document,
adjust your font sizes accordingly:
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Title: 32 to 36 pt.; bold,
title or sentence case |
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Authors: 24 to 28 pt.; bold |
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Advisor: 24 to 28 pt.; plain |
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Headings: 22 to 24 pt.; bold, sentence
case |
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Text: 13 to 15 pt.; plain.
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For Abstract, text should be
larger (15 to 18 pt.) and bold; |
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For Hypotheses and Conclusions,
text should also be larger
(18 to 20 pt.), plain. |
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Works cited, acknowledgements, etc.:
11 pt.; plain |
Additional font notes:
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To emphasize something, use italics
rather than underline. |
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If using sub- or superscripts, be
sure to go to Format -> Paragraph and set your line spacing to be "exactly
x pt.", where "x" is the size of font you're
using, so
lines above or below aren't bumped a 1/2-step. |
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Don't use ALL CAP's-- they're hard
to read. |
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Use simple, straight-forward fonts. |
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As stated above, avoid using the
Symbols font: The printer doesn't like it. |
Making
posters in Word:
Because
Word limits the size of paper you can edit in, your first step will
be to choose the size to set the document. In Word, choose File
-> Page Setup. Then choose Landscape
orientation. Choose Paper and enter the paper size
("width" will now be the larger dimension).
In Word
you can organize your poster using Text Boxes or by using Tables.
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8.5 X 11 paper size: Word and converting to PDF works much
more easily if you start out with a document that will fit on
8.5 X 11 paper. The downside is that you'll need to
enlarge it quite a bit, so you NEED to save in high resolution
("press" conversion for PDF) for a good
outcome.
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boxes give you more control over placement of material and allow
more flexibility in layout. This can also allow for a picture or
colored background (if you set the background as one large text
box). Be sure to set internal margins in the text boxes to
produce some space between groups of text. To
keep the proportions correct, I've set up the template for a
paper size of 10.2 X 8.5. |
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(clickable)
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Tables
make it a bit easier to set exact sizes of areas and behave
better for word-wraps, but you have to be adept at merging and
splitting table cells to use this option effectively.
Here's a template for
using tables on a 8.5 X 11 document: |
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(clickable)
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If
you want to edit it at a size where the enlargement will be the
least, set your paper size at 18.33" high by 22"
wide. This will keep
your poster proportional to the
40" X 48" final size.
However,
I've had trouble turning these large sizes into PDF documents.
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Margins(right, left, top, and bottom)for the example posters above were
+ 0.25" for the 8.5 X 11 example
+ 0.50" for the 18 X 22 example.
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