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UMM Home > Undergraduate Research Symposium > Poster Tips.

Poster basics

How to make a big, glossy poster

What program to use

Font size guidelines

Using Word to make a poster

Word poster templates

Poster Basics

As can be seen in our sample posters, posters can be constructed in a number of ways.  Regardless how you choose to do it, the basic principles remain the same: 

  1. Get your information across quickly, as visually as possible.  
    This means truly thinking about the key points of your presentation, rather 
    than counting on pasting your entire paper onto a large piece of paper.  
    You will be there to fill in details and answer questions for those that are 
    interested.  For the more casual reader, you want to make sure they get 
    your main point(s) even if they don't want to stop and talk.

  2. Be neat.
    Nothing creates a negative image about your work faster than misspellings 
    and sloppy poster construction.  It's not an art & grammar contest, but 
    sloppy presentation speaks volumes about the quality of your research and 
    scholarship.

  3. Know your own project!
    People will be interested in what you did and why it might be important.  
    Refresh your memory about your own project-- the background, methods, 
    analyses, and conclusions-- so you can speak intelligently about it when 
    someone asks.  Don't count on your advisor to bale you out when someone 
    asks why you did a multiple regression instead of a MANOVA.

  4. Did I mention you need to get your information across quickly?
    Limit the total number of words on your poster to no more than 1000.  
    Some will suggest even this number is too high.  If you're presenting a 
    research project, consider these as guidelines:

    Title: Limit to 1-2 lines of 72-80 pt. font.

    Abstract: 50-100 words.  The attendees already have your expanded 
    abstract handy.  This should get at the key points only.

    Introduction: 200 words.  Do not provide a full literature review. Instead, 
    give a picture of the main issue (why should we care?), previous work 
    directly relevant to your project, and what your project was specifically 
    designed to address.  This should be followed by a bulleted listing of 
    your hypotheses or specific research  question.

    Methods:  200 words.  Don't count on providing the nuances and   
    details that you would in your complete paper-- Remember that you'll   
    be there to explain yourself.  Instead, be sure to include the key 
    elements and consider presenting these as bullets rather than in  
    paragraph form. 

    Results: 200 words.  Similar to the Methods section, stick to the main 
    issues.  Of course, note how your hypotheses fared in the final  
    analyses.  Again, use bullets.  Use graphs or figures to represent your 
    main findings/what you want people to actually see and remember.

    Discussion:  You guessed it-- 200 words.  Address your key questions 
    and hypotheses again and state in words what your results showed.  
    Remember, most people will read this section BEFORE they read your 
    Methods or Results.

    Conclusions: 100-200 words.  Explicitly spell out what one should draw 
    from your research, what it suggests about future directions, etc.  
    What's the take-home message?  Why should anyone care?

    Citations: Cite any literature noted in your poster, using the style 
    appropriate to your discipline.

  5. Did I mention making it visually appealing?  No?  Well, do that.
    As with neatness, you'll want to take advantage of the fact that this is a 
    visual
    display.  Make it interesting!  Use appropriate pictures, graphs, 
    illustrative graphics.  Use colors to help highlight important points or to 
    guide the reader.  However, always keep clarity in mind.  Just because 
    your computer can print that color combination doesn't mean you have to 
    use it!  Some visual tips:

    Use colors that draw attention, but avoid irritating color combinations 
    that vibrate, such as some
    complementary color combinations.

    Use fonts that are easy to read (e.g., Times New Roman) in sizes that 
    can be read from 4-feet away.  See size guidelines below.

    Use graphs.  However, make sure the labels are clear to someone 
    unfamiliar with the project (e.g., use explanatory labels, not what Excel 
    stuck in there for you) and remember the font-size guidelines.  Also, 
    avoid 3-D graphs if you have 2-D data-- the latter is easier to read.   
    And pay attention to the color issue.

    Pictures.  Use them if appropriate.  Be aware that posters are BIG.  
    Accordingly, you're often blowing up pictures 400% or more.  If your
     
    picture resolution is low, it will look pixilated. See how it looks blown up 
    beyond the size you'll print it.  Avoid 'bitmap' format-- use .gif or .jpg 
    instead.

    If using the cut and paste method of poster construction, use a mat  
    knife and t-square to keep your lines straight.  Use mats or poster 
    boards  that help offset the main pages.

    If gluing anything, use a spray glue (e.g., photo mount spray) to get a 
    clean, flat mount.  Do this in a well-ventilated area and learn to 
    appreciate what being human fly paper must feel like.

  6. There are places to go for advice:

    Your advisor!  They'll have opinions on these things.

    URS committee members.

    Walk around campus and view posters hanging in hallways-- You'll see 
    both good and bad examples of posters.  Each is instructive.

    Web sites:

    http://www.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm

    http://www.ncsu.edu/project/posters/IndexStart.html

    http://courses.washington.edu/~hs590a/modules/19/ppposter.html

    and many more-- Just Google "scientific poster advice"

 

How to make a big, glossy poster


UMM's Duplicating Services Dept. has a printer that will print posters 40" high by whatever width you want (for $10 per foot).  For the URS we ask that you keep the poster to 4' wide or smaller.  The price is the same for color or black and white printing.  Talk to your advisor about how to pay for a poster and contact the URS committee if needed.

Be aware that these posters take time to print and dry.  Allow 4 hours per poster (assuming everything has been prepared correctly).  This means planning ahead-- Aim at having your posters ready 3 to 5 days in advance of the time you need itNOTE: Bring a 8.5 X 11 copy of your poster with you to Duplicating so they have an idea of what you think the poster should look like.  This can be black and white.

Printer characteristics to be aware of:

Resolution of pictures and graphics should not be less than 300 
dpi. The printer prints at 600 dpi, so going beyond that won't help 
much.

DO NOT use "symbols" font for mathematical symbols.  Instead, use 
"special characters" or provide a JPEG or GIF image of your full
equation.

If saving as a PDF document (which Duplicating recommends), be
sure to save either as "press" (highest quality) or "print" (next 
highest).

What program should I use to make a poster?

You have several choices.  The most common approaches are:

PhotoShop (best choice for including complex graphics, allowing
overlap of graphics, etc.  If you're considering this, I'm assuming you
or your advisor are already familiar with this program and I won't talk
about it further here.)

Word.  This is readily available and most students already know how 
to use it.  I'll discuss setting up posters using tables or (preferably) 
text boxes.  The downside is that Word doesn't allow editing in actual 
size (it limits paper size to 22 inches).  However, you can edit in word 
and ask Duplicating to enlarge your project the appropriate % to fit 
the poster.  This is the option we'll discuss.

PowerPoint.  Similar to using text boxes in Word, you can edit in 
actual size.

Font size guidelines

For a 40X48 poster the final font sizes should be:

Title: 72 to 80 pt.; bold, title or sentence case

Authors: 52 to 60 pt.; bold

Advisor: 52 to 60 pt.; plain

Headings: 48 to 52 pt.; bold, sentence case

Text: 28 to 32 pt.; plain.

For Abstract, text should be larger (32 to 40 pt.) and bold;

For Hypotheses and Conclusions, text should also be larger
(32 to 40 pt.), plain.

Works cited, acknowledgements, etc.: 24 pt.; plain

 

If starting with 8.5 X 11 document, adjust your font sizes accordingly:

Title: 16 to 18 pt.; bold, title or sentence case

Authors: 12 to 14 pt.; bold

Advisor: 12 to 14 pt.; plain

Headings: 11 to 12 pt.; bold, sentence case

Text: 6.5 to 8 pt.; plain.

For Abstract, text should be larger (8 to 9 pt.) and bold;

For Hypotheses and Conclusions, text should also be larger
(8 to 9 pt.), plain.

Works cited, acknowledgements, etc.: 5 to 6 pt.; plain

 

If starting with 18.33 X 22 document, adjust your font sizes accordingly:

Title: 32 to 36 pt.; bold, title or sentence case

Authors: 24 to 28 pt.; bold

Advisor: 24 to 28 pt.; plain

Headings: 22 to 24 pt.; bold, sentence case

Text: 13 to 15 pt.; plain.

For Abstract, text should be larger (15 to 18 pt.) and bold;

For Hypotheses and Conclusions, text should also be larger
(18 to 20 pt.), plain.

Works cited, acknowledgements, etc.: 11 pt.; plain

 

Additional font notes:

To emphasize something, use italics rather than underline.

If using sub- or superscripts, be sure to go to Format -> Paragraph and set your line spacing to be "exactly x pt.", where "x" is the size of font you're using, so lines above or below aren't bumped a 1/2-step.

Don't use ALL CAP's-- they're hard to read.

Use simple, straight-forward fonts.

As stated above, avoid using the Symbols font: The printer doesn't like it.

 
Making posters in Word:

Because Word limits the size of paper you can edit in, your first step will be to choose the size to set the document.  In Word, choose File -> Page Setup.  Then choose Landscape orientation.  Choose Paper and enter the paper size ("width" will now be the larger dimension).

In Word you can organize your poster using Text Boxes or by using Tables.

Using 8.5 X 11 paper size: Word and converting to PDF works much more easily if you start out with a document that will fit on 8.5 X 11 paper.  The downside is that you'll need to enlarge it quite a bit, so you NEED to save in high resolution ("press" conversion for PDF) for a good outcome.  

Text boxes give you more control over placement of material and allow more flexibility in layout.  This can also allow for a picture or colored background (if you set the background as one large text box).  Be sure to set internal margins in the text boxes to produce some space between groups of text.  To keep the proportions correct, I've set up the template for a paper size of 10.2 X 8.5.

images/poster_temp1.jpg(clickable)

 

 

 

 

 

Tables make it a bit easier to set exact sizes of areas and behave
better for word-wraps, but you have to be adept at merging and
splitting table cells to use this option effectively.  Here's a template for
using tables on a 8.5 X 11 document:

images/tableposter.jpg(clickable)

If you want to edit it at a size where the enlargement will be the 
least, set your paper size at 18.33" high by 22" wide.  This will keep 
your poster proportional to the 40" X 48" final size.  However, I've had trouble turning these large sizes into PDF documents. 

Margins(right, left, top, and bottom)for the example posters above were + 0.25" for the 8.5 X 11 example + 0.50" for the 18 X 22 example.